Registering lets you invoice brands properly. What this status covers, how to open it, what it costs each month, and when it stops being enough.
Why registering changes everything
Because without a status you cannot issue an invoice, and without an invoice most brands simply cannot pay you. The accounts department needs a compliant document to justify the expense. It is the number one reason creators lose orders they had already won.
What this status allows
Seven concrete possibilities.
Issuing invoices to companies.
Opening a business bank account.
Contributing to social protection.
Accessing certain credit lines.
Contracting with agencies.
Working for large brands.
And declaring income that officially exists.
Who can apply
Six conditions to check when registering.
Residing in the country and meeting the age conditions.
Not exceeding the annual income ceiling provided for.
Carrying out an activity on the authorised list.
Not being a partner or director of another company.
Having only one establishment.
And employing at most one person.
These conditions change: they are checked on the official portal or with an accountant.
How to register, step by step
Seven steps, all doable online.
Gather the identity and tax documents.
Create an account on the government portal.
Enter the address of the activity.
Choose the main activity from the list.
Add one or more secondary activities.
Confirm and download the registration certificate.
And note the number obtained, which will appear on every invoice.
Choosing the right activity
Six markers to avoid a mistake.
Look for an activity related to audiovisual production.
Check that it does appear on the authorised list.
Add a secondary activity if you also edit.
Avoid labels that do not match what you invoice.
Have the choice confirmed by an accountant, once.
And correct the label if your activity changes.
What it costs each month
Six markers, with no fixed figure.
A fixed monthly contribution, revised each year.
An amount depending on the activity category.
A monthly due date, always the same.
Surcharges in case of delay.
An annual income declaration to file.
And an exact amount to check on the official portal.
How to issue an invoice
Seven elements to include.
Your name and your registration number.
The client's full details.
A precise description of the service.
The number of deliverables.
The amount, written out if required.
The issue date and the due date.
And the tax wording matching your situation.
What brands ask for before paying
Six documents or pieces of information.
The registration number.
A compliant invoice.
The business bank details.
The accepted quote.
Proof of delivery.
And sometimes a certificate of tax compliance.
The mistakes that cost money
Seven reflexes to correct straight away.
Invoicing before having a number.
Receiving payments into a personal account.
Missing a monthly due date.
Not filing the annual declaration.
Not keeping expense receipts.
Declaring an activity that does not match.
And discovering the ceiling after crossing it.
How to track your ceiling
Six simple habits.
Note every invoice issued the same day.
Keep a rolling twelve-month total.
Check that total at the end of each quarter.
Anticipate the busy months.
Book an accountant meeting before the threshold.
And never reason on an isolated month.
When this status is no longer enough
Six signals.
The annual ceiling is approaching.
You employ more than one person.
You open a second place of activity.
Your clients are mostly abroad.
You have to sign large contracts.
And your activity falls outside the authorised list.
Moving to another legal form is prepared with an accountant, several months ahead.
Invoicing a foreign brand
Six points to have checked before accepting.
Whether your status allows invoicing outside the country.
How foreign currency is received.
Conversion and transfer fees.
The exchange rate applied and its date.
The conversion to use for the declaration.
And the supporting documents to keep.
These rules depend on your situation and change: they are checked with an accountant, not in a chat group.
What to keep every month
Six documents, in the same place.
Proof of payment of the monthly contribution.
The invoices issued.
The receipts for business expenses.
The business account statements.
The contracts and accepted quotes.
And the proofs of delivery.
What to check at the start of the year
Six points, once a year.
The new amount of the monthly contribution.
The applicable income ceiling.
The list of authorised activities.
The official declaration dates.
Your business bank's fees.
And your own prices, to be reviewed.
The expenses to record
Six categories common for a creator.
Filming equipment.
Software and production subscriptions.
Products bought for a shoot.
Travel costs tied to an order.
Business banking fees.
And platform fees, where they apply.
The questions to ask an accountant the first time
Seven questions, in a single meeting.
Which activity should I declare for what I actually invoice.
Which expenses can I deduct under my regime.
How should a payment received in foreign currency be handled.
What happens if I cross the ceiling mid-year.
Which documents should I keep, and for how long.
Which deadlines can be automated.
And at what point should I change legal form.
How to separate personal life from the business
Six habits that simplify everything.
A bank account dedicated to the activity.
A separate card for business purchases.
A single folder for the receipts.
A monthly transfer to your personal account.
A reserve for the deadlines and the tax.
And no personal spending on the business account.
A year's calendar
Six dates for the diary.
The contribution, every month.
The ceiling check, every quarter.
The annual declaration, on its official date.
The accountant meeting, once a year.
Updating the activities, if needed.
And checking the revised amounts at the start of the year.
Getting paid without risk
Six practical rules.
Never film without a written order.
Ask a new client for a deposit.
Write the payment date on the invoice.
Deliver in a private space.
Go through a platform that frames the payment.
And refuse payment conditioned on the video running.
What falls due, and how often
| Obligation | Its frequency | What triggers it |
|---|---|---|
| The monthly contribution | Every month | Registration itself |
| The annual return | Once a year | The past financial year |
| Issuing an invoice | At each service | A company order |
What pushes you out of this framework
An annual turnover above the ceiling, an activity absent from the permitted list, or hiring beyond what the scheme allows. All three are prepared for, not endured.
What is confirmed with an accountant
The activity code applicable to the trade, the current ceiling and the treatment of foreign clients. These three change and determine whether this framework remains the right one.
What the platform changes
On UGC MATCH, joining is free and there is no subscription: the order keeps a record of the brief, the delivery and the accepted terms. The brand pays at ordering, the funds are not released straight away, and payment goes out on approval. The platform retains 10% of the price on the creator side, who therefore keeps 90%, and charges the brand a 6% service fee, with a minimum of 1.50 EUR. That does not replace your bookkeeping, but it gives you a clean record to carry over.
One last marker: registering is not administrative friction, it is what makes you payable by the brands with the most budget.
Sources
- Portal do Empreendedor (MEI), Brazilian government
- Receita Federal, Brazilian tax authority
- Simples Nacional, official portal
Checked on 26 August 2026. Thresholds and rates change: where this guide and the official source disagree, the official source is right.
